Building or Business Center: What Fits Your Start Up’s Needs

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You have spent countless hours building a brand, refining your product, networking, and marketing, but now the time has come to make the final decision on where your company will call home for the first year. Do you pick a large office building with a ton of space? Or do you start a little smaller?

Leasing a building or a floor of a building is quite an endeavor. Yes, there is a ton of room, and for some clients they might feel more comfortable with your company based on the sheer size of your space, but is that really going to be the best fit for your budding company? When it comes to leasing a floor, you’re tied into a contract, some of which can last 12 months to 10 years, depending on where you’re looking. Then at the end of the month you will be writing a check for the floor, for water and electric, and any other services not included in your original lease.

On the other hand, imagine an office, one for you, one for your staff, just enough space. At the end of the month, you write one check instead of six. You don’t have to worry about phone, or internet, or the coffee. You’re not locked into a lease for years. This is what starting out in a business center is like, this is what starting out at Executive Suite Professionals is like.

Choosing an office suite at Executive Suite Professionals streamlines the process for you as a business owner, taking all of your worries and reducing them down to just one check per month. You’re only paying for the space you need rather than the whole floor. The business center handles your internet, your phones, has a full time reception staff, we cater to you and to your clients.

Leasing a floor or an office building when you’re first starting out can be a major headache, and because you are a new business, there might be things your miss in the lease. A business center that is all inclusive would alleviate that stress and worry. Simplifying your world for the first year that you’re in business is the best way to grow your company.

By Devin Hill

Communication is the Key to a Healthy Business

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Every day we interact with dozens if not hundreds of people. Every minute of every day we are communicating with the world around us either by our body language or what we are verbally saying. We even communicate when we choose not to say anything at all.

In order to have a cohesive workplace where things run efficiently then communication is key. Think of a time when you were the new person in the office, you might have known how to do the job, but you didn’t know the procedures for that company. So you had a choice. You could either speak up and ask for help, or jump in and hope no one notices that you’re struggling. For some people, jumping in is the way to go, for others asking for help is the best course of action.

The best suggestion when it comes to starting at a new company is to communicate with those around you. Ask for help and if something is not making sense, ask again or ask in a different way until the procedure moves smoothly for you.

It is the same with any business interaction. Communicate clearly. When you are interacting with someone then make sure that they understand what is you need and you understand what it is they need. Communication can make or break a company. Don’t be afraid to speak up and ask for help.

By Devin Hill

5 Signs of a Good Leader

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In every office across the country, in every work environment, there are leaders that rise up and help companies achieve their goals. There are several signs that differentiate between a good leader and one that might need a little help.

Listening: A good leader listens to his or her team. They encourage their team members to exchange ideas and to think outside of the box. A good leader will take in all of the information given and will work their team to come up with a solution.

Acknowledge Their Team: A good leader will acknowledge of the efforts of their team. It is never just a one person rodeo. We are all in this together and when a leader acknowledges the efforts by their team members, the team members are more willing to go above and beyond.

Never Expect What You Not Inspect: A good leader is someone who is going to get into the thick of things. It is never a one person show, everyone has to work together. A good leader will do the smallest task to the largest task alongside their team members. By helping one another, the team build a sense of community.

Encourage and Reprimand: We all want encouragement from the people we look up to, and we all hate to disappoint them. We are all, however, human and a good leader is going to step up and reprimand when it is the appropriate time. A good leader is not going to tear someone down for making a mistake. A good leader will acknowledge the mistake and work with the individual(s) who made the mistake in finding a solution. Mistakes are a part of being human and sometimes we need to be reminded of policies or procedures. A good leader will remind their team of the procedures as they determine if a change needs to be made.

Be Flexible: A team is made up of multiple personalities, multiple backgrounds. A good leader will interact with each of their team members differently. Each person will need to be encouraged in a different way, or reprimanded in a different way. Each person will learn differently and it is up to a good leader to be flexible enough to handle those difference.

A leader is someone we look up to in the office. If you are that leader sit down and see if you fit these characteristics. If your team is not performing the way you’d like, it might be time to look at the game plan and make some changes.

 

By Devin Hill

Organization: A Few Tips to Keep the Office in Check

 

 

cropped-window-suite-at-esp1.jpgOffices are homes away from home. We leave our homes in the morning to settle in behind our desks and follow our passions in life. We build up our companies and reputations as professionals. The one thing we sometimes forget to focus on is the organization of our office.

Papers scattered the desk, the phones ring, and clients keep coming. Here are some tips and trick to keep the chaos under control.

  1. Folder and Binder: When it comes to papers, folders and binders are the best thing to keep the desk clear. It depends on the type of work you do whether or not you want to organize papers alphabetically by client name, or numerically by invoice number.
  2. Keep Your Desk Clear: When it comes to keeping the chaos down, in order to keep focused, only handle one client at a time. When we have a clear desk then we feel less pressured and calmer when we interact with our clients.
  3. Keep a Calendar: It doesn’t matter if the calendar is digital or pen and paper, but at the end of the day keeping a calendar will help you stay organized and efficient.

These are just a few tips to keep the office organized and running smoothly so your stress level doesn’t have to ride. Here at Executive Suite Professionals, if you find yourself with a cluttered office or need help in getting your office the way you’d like it, just ask. The ladies at ESP are here to help you in your journey to grow your business. Your success is our goal.

By Devin Hill

Welcoming a New Company

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When a new company sets up an office in an executive business center, there is a learning curve as well as introductions to be made. A new company, whether the company is a start-up or has been established for thirty years, still has some growing pains when entering a new environment.

The new company should be made to feel welcome. An executive business center like Executive Suite Professionals introduces a new company to existing companies. Connections are made in a warm and open environment. The team at ESP sets up the phones, internet, and office for the new company before they even arrive so that the move is nearly seamless.

On occasion when welcoming a new company, the best way is either post the new company’s information on a bulletin board in common areas, or give them the spotlight in a monthly newsletter to let the floor know that someone has been added to the center.

As the new company, if you are looking at a business center and the companies are not aware of their neighbors or there is no way of announcing your arrival that might not be the best fit for you. At ESP, our goal is to create an environment that encourages networking and professional friendships. The best way to start in a new office is with a warm welcome.

The Real Face-Time

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We live in a world bombarded by technology. Facebook, Twitter, Instagram, and Skype all make the world a much smaller place for us. Connections are made almost instantly and can be maintained virtually. Today, a person can have friends in China and California, but have never had to leave their home town in Texas. Social media, the internet, and cell phones have taken our huge planet and shrunk it down to fit in the palm of our hands.

For all the good things about technology, there are draw backs to the virtual world. These drawbacks can be observed in the millennial generation and the iGeneration. The screen gives us a sense of anonymity as well as a false sense of comfort. Even though we are interacting and having full, even meaningful conversations, the idea of virtual interaction gives us a warm blanket of security.

That warm blanket doesn’t exist in face to face interactions. However, the upcoming generations are disconnected when it comes to face to face interactions and etiquette. In the professional world, technology is very helpful. Technology can make deals happen faster and more efficiently. Face to face interaction, the real FaceTime, is where strong connections are made.

With technology, you swipe right and a connection is made. With real life interaction, there is a fine art to the nuances of etiquette. A firm handshake, a sincere smile that twinkles in your eyes, the way we walk, the timber of our voices, all of these things build up to a first impression. When you meet in person, there are no screens to hide behind. In person, you don’t get to pause and craft a witty response. You have to learn how to think on your feet and keep moving. Face to face interactions are where confidence is built along with lasting networks.

Face to face interactions are a dying art form and it is time for a renaissance. It is time to put the phones and computers away to brush up on face to face skills.

 

By Devin Hill

Office Community: What to Look For when Picking an Office Space

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Your start-up has grown from a little idea in the back of your mind to a business that requires you to hire another person or two. Clients keep coming and the work keeps piling up. Your home office is starting to spill over into the living room and the kitchen, making your spouse get a little cabin fever going.

You’ve made the decision to move your company from your home to an office. It is time and you’re ready to take the leap. You tour business center after business center and you notice something. The centers where clients don’t interact, where there is no comradery seems dreary, almost depressing. You don’t want your company to get stuck under a gray cloud of anonymity.

The best marketing, even in today’s world is word of mouth. We don’t necessarily think of word of mouth being on the forefront, but just open the App store on your iPhone. Each app has reviews. The better the reviews, the more popular the app. Reviews are word of mouth.  When you come into a business center, how great would it be if other company’s on the floor knew who you were, what you do, and were able to direct new clients to you. It is free marketing, but the only way that can happen is if you’re in a business center that promotes a sense of community.

When you have peers singing your praises because they have interacted with you, built a connection with you, it can really make a difference. If you settle into an executive business center that does not promote community, it could be five years before another company even knows you’re there. Anonymity is not the way to go when building a business.

At Executive Suite Professionals, community is key. Events take place monthly to bring people out of their offices and to interact. Even in a world of technology, that face to face interaction can mean the difference between a lean month and a full month on the books. Community and communication is the best way to build a better network.